Find a Time Feature or Busy Search in Google Calendar

The "Find a Time" feature allows you to compare schedules of guests, whether you are scheduling a meeting or inviting friends to lunch, to pick a time that is free for everyone.

To search your guests' schedules:

1. In Google Calendar, click [Create] and click [Event].
2. In the "Add title" textbox, name your event.
3. To the right under "Add guests," begin typing the name(s) of the person(s) you want to invite.
4. Click on the correct email address as it appears. Repeat for each guest.
5. Click the [Find a time] button under the time icon, above "Add guests".
6. Click the [Day] tab to view the guests' schedules one day at a time, or click the [Week] tab to see overlapping schedules for the entire week.
7. Use the arrows above the calendar to view different days/weeks.
8. To schedule the event, click and drag the light grey area to an available time.
9. To change the length of the event, hover your cursor over the bottom border until it changes to an arrow and click and drag up or down. You can also manually enter the start and end times above the calendar.
10. Once you have set the event on the calendar, fill in any other necessary information in the event details popup.
11. Click [Save]. You'll be prompted to send invitations. To notify your guests by email, click [Send].

You will be notified by email as each guest responds. You can also click on the event to see a guest list and check to see who has responded (Yes, No, Maybe) and who has yet to reply.

Posted in Computer Help