One Thousand Days Transformed - The Campaign for Cedarville
Person with pencil studies financial document

Understanding Financial Activity

Sometimes it is confusing to know what tool to use when you are managing a budget. There are three forms you can use for Accounting and Finance transactions. They are: a Purchase Requisition, a Budget Transfer, or a Inter-Departmental Charge Form (ICF).

A: Use this to requisition charges for payment by Accounts Payable. To access, please use this Requisition Form.

After using one of the three forms above you can see activity on the general ledger. There are five different numbering combination for entries. See the chart below for further explanation and contact information for questions.

Entry NumberType of EntryContactExtension
J + 6 digit #
6 digit # - 3 digit #
Journal EntryAccounting and Finance7820
A + 00000 + 4 digit #Cashier DepositCashiers7825
V + 7 digit #Account Payable ChargeAccounts Payable7831
B + 00 + 4 digit #Budget TransactionsAVP for Finance
7820
F + 000 + 6 digit #Financial Aid TransactionsFinancial Aid
7866

General Ledger Status

Update: 2015-02.04