Payroll FAQs

If you have not previously worked on campus or are a returning student employee with a break in student registration, please note the following:

• After a job offer is extended and accepted, students must complete required payroll paperwork before their first day of employment.
• When employment paperwork is required, students should bring a copy of their employment offer letter to Student Employment.
• Students will complete all required forms through Student Employment. Please refer to that website for hours and location.
• Returning student employees do not need to complete new paperwork unless there is a break in student registration.
• Students will complete an I-9, applicable tax forms, and a direct deposit form.
• United States Citizenship and Immigration Services requires that student employees provide original, unexpired documents, called Acceptable Documents, to complete their I-9 form. These documents provide proof of identity and eligibility to work in the United States.
• Students may provide one document from List A or one document from both List B and List C to complete the I-9 Form.
• The University cannot accept photocopies, PDF’s or faxes of documents required to complete the I-9.
• After students complete all required forms, Student Employment will issue an approved "New Hire Checklist" form, authorizing the student to begin work.
• The student should present this form to the hiring manager, who will finalize the hiring process.
• After the hiring process is finalized, the student will be able to log hours worked and will be paid via direct deposit or Dayforce Wallet.

Per Federal Government guidelines (Department of Homeland Security), the original of a social security card is the only sufficient form of the document that can be accepted. No faxes, photocopies, or other documentation is allowed as proof of citizenship.

Unless you are returning to Cedarville University after a break in status as a registered student, you only need to complete the necessary tax forms once. You do not need to complete them each year unless you have a change in residency.

Contact your supervisor and have your supervisor e-mail Payroll with the number of hours you worked.

Please reference the Payroll Schedule to see the dates of Student Payroll.

As a Cedarville University employee, you have two options for receiving your pay: direct deposit or Dayforce Wallet. The University does not issue paper checks to employees. 

Please print the Federal W-4 and/or the Ohio State Tax Form and complete the necessary information. Return forms to payroll and your adjustments will be made.

You should complete the Salary Reduction Agreement and return the form to payroll. The adjustment will be noted on your next paycheck.

After ensuring your account with the new provider is open, complete the Salary Reduction Agreement and return the form to payroll.

Follow the direct deposit instructions to deposit your payroll directly into a checking or savings account.